Why A School Managing System Must Be Your Top Priority?

This article is to address the top reasons why you need a school management system. At other times, you just need to focus on the points mentioned below, but, under the current scenario of pandemic and lockdown, the top most reason is to survive. Yes, with digitalization, the survival of the fittest has got a change in definition as well. Any business with an online presence can survive today and this is similar for education institutes and organizations offering classes.

You can have both traditional and digital teaching approaches go hand in hand. But to enable online learning, you will need a different kind of set up and also a student management software to manage huge data and information. Indeed, it is a solution to all that an educational institute will need on various functionalities like admission, fees, attendance, library, timetable, examination, performance report, and more.

Not just it helps in school management, but it also creates better communication with students and parents. Indeed, it opens up a better medium through which schools, faculties, and parents can remain connected.

Here are listed top reasons why you must consider an application to manage your students in distant learning.

Student management software
  • Centralized data

This software also has every kind of information and data in one place and can be easily accessed from any place and at any time with a proper internet connection.

The best thing is that it can be accessed by the school authorities, admins, faculties, and parents.

Performance monitoring

It is difficult for teachers to keep an eye on every student with their grades and disciplinary measures.

Also, it can access the assignments and keep a track of student’s performance and progress. This solution can also generate reports automatically, making tasks of teachers easier and declare results fast.

  • Course and subject management

This application can easily mage all the classes and their schedules. There is no chance of overlapping of timing between classes and make it convenient for faculties, without any commotion.

  • Organize everyday tasks

With a simple dashboard, daily tasks can be organized and kept simple. Essential matters for the day can be highlighted and no important notice can go missed. 

With easy access, teaching and learning can never be so fun and engaging.

  • Recording attendance is fast

With an app, you can record and review student’s attendance and record faster and easily. The system allows you to create attendance reports based on class and other parameters that will make the task of teachers more convenient.

Also, it comes with SMS options, with which teachers can communicate faster with parents. This will prevent any student from skipping a class, unless sick.

Going paperless and without the manual labour and time being spent on the same are the least reasons.

  • Easy management of assignments and exams

With this platform, students can download, take notes, complete the assignments, and upload again, with ease and without wasting time. The system streamlines so well, that it can be accessed by everyone in real-time. 

There is also scope for customization that allows you to add more criteria as you wish to. Also, there is scope to integrate the content with colours, videos, and drawings, to make the entire experience more interesting.

Another important factor that reasons, why you need management software for your institute, is that it will help you manage the exams well. No matter whichever application, you take, it must have this feature.

Teachers can conduct exams on this platform and can-do fast correction and update the results. Parents can view the database as well.

  • Paying fees is simple

In the time kept for fee payments, the banks remain crowded by parents to pay the fees. Luckily, this software has criteria that enable you to pay fees online, saving your time and crowd.

With push notifications, you will be reminded about any late fees or due dates, so no worries, it has more advantages than you can imagine.

  • Better communication

This app brings together and connects school admins, teachers, students, and parents. With real-time push notifications through texts and emails, communication is never troubling anymore. It also has an auto mode to record about receiving the messages.

  • Tracking school vehicle

Every school has its vehicles and transport facilities. This system allows you to monitor the vehicle, its route, and schedule maintenance. This increases parent’s trust and faith in a school and this happens to be a very good reputation building as well.

  • Admission to school

School management software also allows you to keep data and information about new admissions and manage the records.

It has a student’s information and academic records. This minimizes manual errors that may happen during data entry or any case related to lost or duplicated documents.

  • Parent’s portal

Any software for the same purpose has the parent’s portal that improves communication between schools and parents. Parents can keep an eye on the progress and performance of the student in real-time. This keeps both parents and schools on the same page.

  • Staff Managing is better

This application enables efficient staff management with features that take care of attendance, salary, calculate compensation, leave management, and more.

It also allows paying salary with just a few clicks.

  • Inventory management

Some schools have stores for stationaries like uniforms, books, and other schools, supplies, can get their app customized for manage inventories. It can keep a record of spent inventories and if programmed, can also request purchases automatically.

Learning management software


SO, here you come to know how technology can help you sail across digitally with better and improved learning and teaching experiences.

You can have a readymade student managing application or get one customized for your institute.

It is obvious that organizations which welcomed technology in their academic landscape are doing well now, Anyways, it is not late, even you can also start getting technologically equipped to overcome this lockdown and crisis.

If you want to more about a student management software, find it here.


A Student Management Software: Features & Benefits

A student management software is a web-based application software created to have a favorable and organized medium to exchange information between the administration of educational institutes, teachers, students, and parents. 

Such software is a centralized educational software with every kind of data and information at one place in the cloud. It enables educational institutions to take challenging and important decisions fast and with accuracy.

The software is also used by teachers, students, and parents to access and communicate better regarding schooling.

This market is showing growth and acceleration. Here, we shall tell you how such a multi-purpose software can help you.

Student Management Software

Why you will need this software?

With its numerous benefits, it can assist in many ways. From safe data storage, all-time access and better communication it happens to be a singular source of student-related information, billing processes, and more.

Data storage

This software has many types of student information that can be accessed by the institute, students, and parents.

In one place, you can view student’s attendance, class routine, assignments, grades, and more.

An easy reminder of student fees.

All student information in a single system enables us to look for changes and also an easy analysis of a student’s performance.

The information cannot be stolen and are without any human error. 

Improved communication between parents and teachers

With its parent portal, there is an easy and fast communication channel between teachers and parents.

This allows to gain information about each student’s performance, attendance, behavior in classroom and school, understand academic planning, and more.

Better communication between students and faculty

Any vital application must have a student portal to improve communication between students and teachers.

There can be an enhanced scope of communication between students and the administration as well.

Also, if a student is reluctant to clear a query in class, they can avail of this portal.

Effective interdepartmental communication

Departments in an institute may be soloed with no communication.

This allows the cope to break down barriers of communication and enables every department to function as a single unit.

The key purpose is to bring all departments under one roof with unifying informational access and equal access.

Hassle-free enrollment of new students

Admissions processes are complex and multifaceted. This software makes it easy and organized for an institute. 

It helps the responsible people to track the prospective students and see through any changes made in a student’s profile. With relevant information in one system integration of various aspects of the admission process get easier.

Safe and secured

The software is cloud-based, making them a better premise for storing every kind of information and data, without any chance of data breach.

The cloud-based system also provides universal access, instant technical support, better data security, and increased adaptability to market changes and easy update modes.

Billing and payment processing

There is much software that comes with tuition fees processing features so that all billing processes can be handle in one place and parents or students can pay the fees through the app.

Data-driven reports

The school can create reports with all the data gathered and showcase student’s progress in academics and other fields. Easy way to manage and access the records. This helps in understanding a student’s performance and areas to give special attention, if necessary.

Benefits to count

This software can store all student information and can be tracked at anytime from anywhere.

It benefits in numerous ways, but the convincing two are the safe reservoir of student’s data and information and a channel for communication. Let’s see how this software can help you.

  • Improved management of enrolled and prospective student information
  • Better communication between various departments
  • No more data breaches
  • It can be customized to make a unified resource location for alumni and support staff, as well
  • Safe and secured location for all data that can be retrieved or accessed 24/7/365
  • Reduce time consumed in creating, maintaining and organizing student records
  • Improved communication between parents and institute

Features and Functionalities

This software makes the education system more centralized than ever. Here are some of the common features to expect.

1. Contact information

It comes with cloud storage for every kind of data and information so that they can be accessed by all, at any time and from anywhere. You can also get customized software to serve unique requirements.    

2. Contact information

It has a home, mailing, and addresses, both primary and secondary.

Details about the guardian can also be found with the scope to add extra details.

3. Ease in admission

Remove manual admission processes and embrace automated modes for carrying out admission related processes. It makes admission and new enrollment easy and fast.

4. Attendance

This software is used to maintain the everyday attendance of students and auto-generate attendance reports if required.

5. Automated reports

With software, the processing of student grades becomes easy. With already set parameters, automated reports can be generated and the performance of students can be understood and observed.

6. Assignments and assessment

It comes with scope to create assignments and carry out test assessments for students. 

7. Discipline

Some customized software also comes with functionality to track student behavior in institute and classroom to maintain overall records and make it available for parents as well.

8. Routine and scheduling

This helps authorities to create a routine or schedule the classes. This adds resource structuring and planning and also assists with the flexibility approach.

9. Library managing

Customized software can have an option for cataloging and mobile access for library modules. It enables to keep records about requested books, books borrowed, books on hold, renew membership, calculate fine and create reports.

10. Health Records

This software may also come with health and immunization records. It holds a complete database of students regarding their health. 

11. Push notifications

This feature enables sending messages through SMS and email to parents, teachers, and students regarding important notices and institute announcements. 

12. Fees and Debt

The software will help to manage fees payment and also keeps records about any carryforwards or debts.

13. Hostel management

With this software, you can store information regarding rooms, canteen, and goods as well. Also, you can track menu details and optimize room allocation.  

14. Parent portal

This portal enables parents to keep information about their child’s activities and performance. It is relief for parents as they can remain updated with a child’s behavior and attendance as well.

Who will need this software?

Educational institutes, teachers, students, and parents, are the primary users.

There are separate portals for each group and with respective functionalities. 

The administration can manage and access every information related to a student, therefore enabling them with better management. 

A student can use this technology to keep track of routine, grades, and also have better communication with teachers.

A teacher can upload courses, make easy updates and keep overall track of every student. 

A parent can keep track of the child’s performance and progress in class and get noted about classroom behavioral issues if any.


There you see, how technology can streamline numerous tasks and make administrative management of an institute easy and convenient.  No worry about data and information loss or error. This student management software enables a better and channelized communication between institute and parents, and a collective approach for the overall growth of a student.