A Student Management Software: Features & Benefits

A student management software is a web-based application software created to have a favorable and organized medium to exchange information between the administration of educational institutes, teachers, students, and parents. 

Such software is a centralized educational software with every kind of data and information at one place in the cloud. It enables educational institutions to take challenging and important decisions fast and with accuracy.

The software is also used by teachers, students, and parents to access and communicate better regarding schooling.

This market is showing growth and acceleration. Here, we shall tell you how such a multi-purpose software can help you.

Student Management Software

Why you will need this software?

With its numerous benefits, it can assist in many ways. From safe data storage, all-time access and better communication it happens to be a singular source of student-related information, billing processes, and more.

Data storage

This software has many types of student information that can be accessed by the institute, students, and parents.

In one place, you can view student’s attendance, class routine, assignments, grades, and more.

An easy reminder of student fees.

All student information in a single system enables us to look for changes and also an easy analysis of a student’s performance.

The information cannot be stolen and are without any human error. 

Improved communication between parents and teachers

With its parent portal, there is an easy and fast communication channel between teachers and parents.

This allows to gain information about each student’s performance, attendance, behavior in classroom and school, understand academic planning, and more.

Better communication between students and faculty

Any vital application must have a student portal to improve communication between students and teachers.

There can be an enhanced scope of communication between students and the administration as well.

Also, if a student is reluctant to clear a query in class, they can avail of this portal.

Effective interdepartmental communication

Departments in an institute may be soloed with no communication.

This allows the cope to break down barriers of communication and enables every department to function as a single unit.

The key purpose is to bring all departments under one roof with unifying informational access and equal access.

Hassle-free enrollment of new students

Admissions processes are complex and multifaceted. This software makes it easy and organized for an institute. 

It helps the responsible people to track the prospective students and see through any changes made in a student’s profile. With relevant information in one system integration of various aspects of the admission process get easier.

Safe and secured

The software is cloud-based, making them a better premise for storing every kind of information and data, without any chance of data breach.

The cloud-based system also provides universal access, instant technical support, better data security, and increased adaptability to market changes and easy update modes.

Billing and payment processing

There is much software that comes with tuition fees processing features so that all billing processes can be handle in one place and parents or students can pay the fees through the app.

Data-driven reports

The school can create reports with all the data gathered and showcase student’s progress in academics and other fields. Easy way to manage and access the records. This helps in understanding a student’s performance and areas to give special attention, if necessary.

Benefits to count

This software can store all student information and can be tracked at anytime from anywhere.

It benefits in numerous ways, but the convincing two are the safe reservoir of student’s data and information and a channel for communication. Let’s see how this software can help you.

  • Improved management of enrolled and prospective student information
  • Better communication between various departments
  • No more data breaches
  • It can be customized to make a unified resource location for alumni and support staff, as well
  • Safe and secured location for all data that can be retrieved or accessed 24/7/365
  • Reduce time consumed in creating, maintaining and organizing student records
  • Improved communication between parents and institute

Features and Functionalities

This software makes the education system more centralized than ever. Here are some of the common features to expect.

1. Contact information

It comes with cloud storage for every kind of data and information so that they can be accessed by all, at any time and from anywhere. You can also get customized software to serve unique requirements.    

2. Contact information

It has a home, mailing, and addresses, both primary and secondary.

Details about the guardian can also be found with the scope to add extra details.

3. Ease in admission

Remove manual admission processes and embrace automated modes for carrying out admission related processes. It makes admission and new enrollment easy and fast.

4. Attendance

This software is used to maintain the everyday attendance of students and auto-generate attendance reports if required.

5. Automated reports

With software, the processing of student grades becomes easy. With already set parameters, automated reports can be generated and the performance of students can be understood and observed.

6. Assignments and assessment

It comes with scope to create assignments and carry out test assessments for students. 

7. Discipline

Some customized software also comes with functionality to track student behavior in institute and classroom to maintain overall records and make it available for parents as well.

8. Routine and scheduling

This helps authorities to create a routine or schedule the classes. This adds resource structuring and planning and also assists with the flexibility approach.

9. Library managing

Customized software can have an option for cataloging and mobile access for library modules. It enables to keep records about requested books, books borrowed, books on hold, renew membership, calculate fine and create reports.

10. Health Records

This software may also come with health and immunization records. It holds a complete database of students regarding their health. 

11. Push notifications

This feature enables sending messages through SMS and email to parents, teachers, and students regarding important notices and institute announcements. 

12. Fees and Debt

The software will help to manage fees payment and also keeps records about any carryforwards or debts.

13. Hostel management

With this software, you can store information regarding rooms, canteen, and goods as well. Also, you can track menu details and optimize room allocation.  

14. Parent portal

This portal enables parents to keep information about their child’s activities and performance. It is relief for parents as they can remain updated with a child’s behavior and attendance as well.

Who will need this software?

Educational institutes, teachers, students, and parents, are the primary users.

There are separate portals for each group and with respective functionalities. 

The administration can manage and access every information related to a student, therefore enabling them with better management. 

A student can use this technology to keep track of routine, grades, and also have better communication with teachers.

A teacher can upload courses, make easy updates and keep overall track of every student. 

A parent can keep track of the child’s performance and progress in class and get noted about classroom behavioral issues if any.


There you see, how technology can streamline numerous tasks and make administrative management of an institute easy and convenient.  No worry about data and information loss or error. This student management software enables a better and channelized communication between institute and parents, and a collective approach for the overall growth of a student.

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